COVID-19

CORONAVIRUS (COVID-19) AND UBC’S RESPONSE: For updates, FAQs and resources, visit ubc.ca. For UBC Okanagan-specific updates, visit ok.ubc.ca/covid19.

The Irving K. Barber School of Arts & Sciences Faculty and Administrative teams are working remotely following UBC guidelines for physical distancing measures due to the COVID-19 situation.

Information for Students

May 11 student email update: IKBSAS courses in Summer Session Term 1: important information

** Sent to all students taking an undergraduate course in IKBSAS in 2020 Summer Term 1 **

Dear student,

You are receiving this email because you are enrolled in at least one course offered by the Irving K Barber School of Arts & Sciences during summer session 1. Online courses can provide students with the opportunity to explore courses they might not otherwise have the chance to experience; however, since courses are online this summer, you should be aware of the expectations associated with them. Also included below, for your information, are the deadlines associated with courses in Summer Session Term 1.

1. Technology needs and expectations

  • Please note that it is your responsibility to develop a clear understanding of course expectations (e.g. attendance at live lectures, scheduled exams) and have access to the technology required to complete the course successfully. Every course is different, so be sure to check with your instructor and the course syllabus.
  • At minimum, you will need stable internet access and a computer to participate in online courses.
  • Additional technological requirements may include a computer with a microphone and a camera; please check with your instructor. We strongly recommend you test your technology before the add/drop deadline.
  • Please be kind to your instructor and use the office hours provided; it takes much longer to answer questions in emails than to answer questions in a live online session.
  • Carefully consider whether the online format works for you; if it does not, please withdraw by the add/drop deadline.

2. Add/drop deadline

  • The last day to add a course or drop a course without a W (and tuition refund) is 11:59 PM PDT Friday, May 15, 2020.
  • The last day to drop a course with a W standing is 11:59 PM PDT Friday, June 12, 2020.
  • Courses that run in a compressed time period (e.g. May 11 to May 29, 2020) have different deadlines. Please email us for those deadlines: bsasdeansoffice.ubco@ubc.ca.

3. Credit/D/Fail option

  • CRDF is not available to ACEO, UNCO, UNCL, and VISO students.
  •  Students can request Credit/D/Fail standing for select courses until 11:59 PM PDT Friday, May 15, 2020.

4. Academic concessions

  • Late Withdrawal: If you wish to withdraw from a course after June 12, 2020, your request must accompanied with acceptable supporting documentation. Note that we will not approve any requests that claim problems with technology.
  • Out of Time Final Exam: Students must write their exams as stated in the course syllabus, regardless of the time of day at their home. All requests must be accompanied with acceptable supporting documentation.
  • Standing Deferred: Requests for standing deferred will be considered if the student has completed a minimum of 60% of the course evaluation, has achieved an average of at least 60% in the course work to date, has attended classes regularly, and has provided acceptable supporting documentation.

If you have any questions or concerns, please contact your instructor, and you are always welcome to contact us at: bsasdeansoffice.ubco@ubc.ca.

Best wishes for a safe and successful summer.

Scott D. Reid, Ph.D.
Associate Dean – Undergraduate Student Recruitment, Services and Success – Science
Irving K. Barber School of Arts and Sciences

Trudy Kavanagh, PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Arts
Irving K. Barber School of Arts and Sciences

  • Please note that it is your responsibility to develop a clear understanding of course expectations (e.g. attendance at live lectures, scheduled exams) and have access to the technology required to complete the course successfully. Every course is different, so be sure to check with your instructor and the course syllabus.
  • At minimum, you will need stable internet access and a computer to participate in online courses.
  • Additional technological requirements may include a computer with a microphone and a camera; please check with your instructor. We strongly recommend you test your technology before the add/drop deadline.
  • Please be kind to your instructor and use the office hours provided; it takes much longer to answer questions in emails than to answer questions in a live online session.
  • Carefully consider whether the online format works for you; if it does not, please withdraw by the add/drop deadline.
  • The last day to add a course or drop a course without a W (and tuition refund) is 11:59 PM PDT Friday, May 15, 2020.
  • The last day to drop a course with a W standing is 11:59 PM PDT Friday, June 12, 2020.
  • Courses that run in a compressed time period (e.g. May 11 to May 29, 2020) have different deadlines. Please email us for those deadlines: bsasdeansoffice.ubco@ubc.ca.
  • CRDF is not available to ACEO, UNCO, UNCL, and VISO students.
  •  Students can request Credit/D/Fail standing for select courses until 11:59 PM PDT Friday, May 15, 2020.
  • Please review the list of courses that are eligible for Credit/D/Fail in IKBSAS.
  • You can find the link for the Credit/D/Fail application here for Summer Session Term 1 courses.
  • Opting for Credit/D/Fail may have substantial impacts on student loans and scholarships. If you have questions, please email sis.ubco@ubc.ca.
  • Courses that run in a compressed time period (e.g. May 11 to May 29, 2020) have a different deadline: 11:59 PM PDT Wednesday, May 15, 2020.
  • Late Withdrawal: If you wish to withdraw from a course after June 12, 2020, your request must accompanied with acceptable supporting documentation. Note that we will not approve any requests that claim problems with technology.
  • Out of Time Final Exam: Students must write their exams as stated in the course syllabus, regardless of the time of day at their home. All requests must be accompanied with acceptable supporting documentation.
  • Standing Deferred: Requests for standing deferred will be considered if the student has completed a minimum of 60% of the course evaluation, has achieved an average of at least 60% in the course work to date, has attended classes regularly, and has provided acceptable supporting documentation.

April 30 student email update: Cr/D/F form now available

Dear student,

You are receiving this email because you are a BA, BFA, BMS or BSc student.

Students can now see final grades for many courses. Some instructors are still marking assignments and final exams, with the goal of submitting final grades by May 4.

At this time, you may wish to review your grades and determine whether Cr/D/F standing or Late Withdrawal is an option.

Credit/D/Fail option:

Please carefully consider the implications of opting for Cr/D/F standing by reviewing these Frequently Asked Questions. In making any decisions, you may wish to consult with Academic Advising: advising.ubco@ubc.ca.

If you have concerns about the implications of Cr/D/F on financial assistance or awards, please email: sis.ubco@ubc.ca

For Faculty-specific information about courses excluded from the Cr/D/F option, consult these pages:

Irving K. Barber School of Arts & Sciences (do scroll down and review course exceptions for specific programs).

Faculty of Creative and Critical Studies

You can find the form for Cr/D/F here.

You can submit the request form for Cr/D/F until 11:59 pm PDT on Wednesday May 6, 2020.

Late Withdrawal:

Please carefully consider the implications of requesting Late Withdrawal, especially for some student loans.

If you wish to withdraw from courses offered in the Faculty of Creative and Critical Studies (e.g. ENGL, FREN, CULT) complete this form and submit it to wendy.white@ubc.ca

If you wish to withdraw from courses offered in the Irving K Barber School of Arts & Sciences (e.g. ANTH, ECON, PSYO, BIOL, MATH) complete this form and submit it to bsasdeansoffice.ubco@ubc.ca

You can submit the request form for Late Withdrawal until 11:59 pm PDT on Wednesday May 6, 2020.

Best wishes for a safe summer.

Jordan Stouck, PhD
Associate Dean, Undergraduate Studies
Faculty of Creative and Critical Studies

Scott D. Reid, Ph.D.
Associate Dean – Undergraduate Student Recruitment, Services and Success – Science
Irving K. Barber School of Arts and Sciences

Trudy Kavanagh, PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Arts
Irving K. Barber School of Arts and Sciences

 

Please carefully consider the implications of opting for Cr/D/F standing by reviewing these Frequently Asked Questions. In making any decisions, you may wish to consult with Academic Advising: advising.ubco@ubc.ca.

If you have concerns about the implications of Cr/D/F on financial assistance or awards, please email: sis.ubco@ubc.ca

For Faculty-specific information about courses excluded from the Cr/D/F option, consult these pages:

Irving K. Barber School of Arts & Sciences (do scroll down and review course exceptions for specific programs).

Faculty of Creative and Critical Studies

You can find the form for Cr/D/F here.

You can submit the request form for Cr/D/F until 11:59 pm PDT on Wednesday May 6, 2020.

Please carefully consider the implications of requesting Late Withdrawal, especially for some student loans.

If you wish to withdraw from courses offered in the Faculty of Creative and Critical Studies (e.g. ENGL, FREN, CULT) complete this form and submit it to wendy.white@ubc.ca

If you wish to withdraw from courses offered in the Irving K Barber School of Arts & Sciences (e.g. ANTH, ECON, PSYO, BIOL, MATH) complete this form and submit it to bsasdeansoffice.ubco@ubc.ca

You can submit the request form for Late Withdrawal until 11:59 pm PDT on Wednesday May 6, 2020.

April 14 student email update on Credit/D/Fail option

Credit/D/Fail Standing for courses offered by the Irving K. Barber School of Arts & Sciences.

Students may apply for Credit/D/Fail (Cr/D/F) standing in courses offered by the IKBSAS that were taken either as full-session (T1 and T2) courses, or taken during Term 2, of the 2019/20 (W2019) academic year; note that Cr/D/F standing is available ONLY for courses during this academic year, and does not apply to future academic sessions.   

Not all courses offered by the Faculty are eligible for Cr/D/F standing, and these are listed below by department and course acronym; the exceptions are courses where a minimum grade is required as a prerequisite for another course or admission to the Major or Honours, as well as independent study courses including some Directed Studies courses, Honours Thesis, and Capstone Project. If you are interested in pursuing a Major or Honours degree, please review the information for each program carefully.

We recommend that you complete your courses and wait until grades are released in late April before considering requesting Cr/D/F standing for any of your courses. The Cr/D/F request form will be made available late in the exam period. The deadline to submit the request is 11:59 PM PDT May 6, 2020.

NOTE: IKBSAS will NOT approve future requests from students to convert a Cr/D/F standing for a course to the originally-assigned percentage grade. When you request Cr/D/F standing for a course, it is a final decision.

Should a student change their program of study (including adding a declared specialization), and a course previously taken as Credit/D/Fail would not normally be acceptable to their new program of study, the new program of study may accept a Cr/D standing in place of a percentage grade. In such cases where a Credit or D standing is unacceptable to the new program of study, the Irving K. Barber School of Arts & Sciences will NOT consent to convert the Cr/D/F standing back to the original percentage grade. In such cases, the Faculty, at its discretion, may require the student to:

  • take the course again under its normal percentage basis (credit shall still be granted only once for the course under these circumstances);
  • take another comparable course in its place; or
  • not register in that program of study.
  • ANTHROPOLOGY (ANTH)

    Cr/D/F standing is available for all ANTH courses.

    BIOLOGY (BIOL) INCLUDING BIOCHEMISTRY (BIOC)

    Cr/D/F standing is available for all BIOL courses, EXCEPT for BIOL 440 and BIOC 449.

    CHEMISTRY (CHEM)

    Cr/D/F standing is available for all CHEM courses.

    COMPUTER SCIENCE (COSC)

    Cr/D/F standing is available for most COSC courses, EXCEPT for:

    • COSC 111 and COSC 121. A minimum grade in these courses is a pre-requisite for subsequent COSC courses, and Cr/D standing is insufficient for admission to those courses.
    • COSC 310 (Software Engineering) and COSC 499 (Capstone Project). Both courses have a major team component, and are central to the degree.
    • COSC 449 (Honours Thesis) and COSC 499 (Capstone Project)

    Students who wish to complete Honours COSC should consider the following:

    • Students are encouraged to maintain percentage grades in all COSC courses, but the Computer Science program will allow Cr/D standing in up to one of the following courses: COSC 221, COSC 315, COSC 320, COSC 341, COSC 360, COSC 405, COSC 406, COSC 407 or COSC 421.

    DATA SCIENCE (DATA)

    Cr/D/F standing is available for all DATA courses; however, students who wish to complete Honours in Data Science should consider the following:

    • Students who wish to complete Honours in Data Science are encouraged to maintain percentage grades in all DATA, COSC and STAT courses, but the Data Science Program will allow Cr/D standing in up to one of the following courses for admission to Honours: DATA 301, DATA 311, DATA 405, DATA 410, DATA 421, STAT 230, STAT 401, COSC 322 or COSC 360.

    EARTH & ENVIRONMENTAL SCIENCE (EESC)

    Cr/D/F standing is available for all EESC courses, except EESC 449 (Honours Thesis); however, students who wish to complete Honours EESC should consider the following:

    • Students will continue to be admitted to Honours EESC based upon the required minimum grades of 76% from courses for which grades are available, but all other courses must have at least Credit (Cr) standing.
    • The Cr/D/F option is NOT available for EESC 449; field work and lab work should have been completed by March 2020, before the COVID-19 restrictions were initiated. Students who require more time to complete the thesis can apply for Standing Deferred, which are automatically approved this term.
    • Students who are currently enrolled in Honours EESC may apply for Cr/D/F in upper-level EESC courses, but require (i) a 76% minimum overall GPA for grades to the end of Term 1, W2019 plus the grade in EESC 449, and (ii) a minimum average of 70% in all upper-level EESC courses to the end of Term 1, W2019 plus the grade in EESC 449.

    The EEGS Department Awards Committee will base recommendations on available data. Students who elect the Credit (Cr) standing option may be at a disadvantage for awards that rely upon course grades as part of the adjudication criteria.

    ECONOMICS (ECON)

    Cr/D/F standing is available for all ECON courses; however, students who wish to complete an Honours in Economics should consider the following:

    • Students who intend to complete a BA or a BSc Honours in Economics should NOT apply for Cr/D/F standing for ECON 204, ECON 205, MATH 100, MATH 116, MATH 101 or MATH 142; a minimum grade of 76% is required in these courses for admission to the BA or BSc Honours in Economics.
    • Students who are currently enrolled in the BA or BSc Honours in Economics, and who expect to graduate in June 2020, should NOT apply for Cr/D/F standing in any ECON courses; a minimum overall average of 76% in all ECON courses is a graduation requirement for Honours in Economics. Students may have Cr/D standing in a maximum of two courses that are not ECON courses; however, a minimum overall average of 76% is a graduation requirement for Honours in Economics.

    FRESHWATER SCIENCE (FWSC)

    Cr/D/F standing is available for all FWSC courses, except FWSC 449; however, students who wish to complete Honours Freshwater Science should consider the following:

    • Students will continue to be admitted to Honours FWSC based upon the required minimum grades of 76% from courses for which grades are available, but all other courses must have at least Credit (Cr) standing.

    The EEGS Department Awards Committee will base recommendations on available data. Students who elect the Credit (Cr) standing option may be at a disadvantage for awards that rely upon course grades as part of the adjudication criteria.

    GENDER AND WOMEN’S STUDIES (GWST)

    Cr/D/F standing is available for all GWST courses.

    GEOGRAPHY (GEOG)

    Cr/D/F standing is available for all GEOG courses.

    GEOGRAPHIC INFORMATION SCIENCES (GISC)

    Cr/D/F standing is available for all GISC courses.

    HISTORY (HIST)

    Cr/D/F standing is available for all HIST courses; however, students who wish to complete an Honours in History should consider the following:

    • Students seeking admission to the Honours History Program are allowed Credit (Cr) standing for up to two courses, including HIST courses.
    • Students who are currently enrolled in the Honours History Program and seeking graduation with Honours History are allowed Credit (Cr) standing for up to two courses, including HIST courses.
    • Students seeking to graduate with Honours in History must take HIST 492 and HIST 499. Credit (Cr) standing will be accepted for both courses.

    INDIGENOUS STUDIES (INDG)

    Cr/D/F standing is available for all INDG courses.

    INTERNATIONAL RELATIONS PROGRAM

    Admission into the International Relations Program is conditional on maintaining an average of 70% in either: (a) the last three terms as a full-time student; or (b) the last 30 credits as a part-time student. Courses with Cr/D standing will not be included in the calculation of the minimum average, though they contribute to the total number of courses taken.

    MATHEMATICS (MATH)

    Cr/D/F standing is available for all MATH courses with the exception of MATH 125 and MATH 126 (a minimum 60% or higher is required in this course as a prerequisite for subsequent MATH courses); however, students who wish to complete Honours MATH should consider the following:

    • Students who wish to complete Honours Mathemmatics are encouraged to maintain percentage grades in all STAT and MATH courses, but the Mathematics program will allow Cr/D standing in up to one of the following courses: STAT 230, STAT 401, DATA 311, DATA 405, DATA 410 or MATH 307.

    PHILOSOPHY (PHIL)

    Cr/D/F standing is available for all PHIL courses; however, students who wish to complete PHIL 491 (Directed Studies), or those who wish to complete a Major in Philosophy, should consider the following:

    • Approval of PHIL 491 (Directed Studies) requires a minimum grade average of 72% in all PHIL courses. Students with Cr/D standing in one or more PHIL courses must have a minimum grade average of at least 72% in at least two completed PHIL courses.
    • Admission into the Major in Philosophy requires an overall average of at least 70% in the PHIL courses completed. Students with Cr/D standing in one or more PHIL courses must have a minimum grade average of at least 70% in at least two completed PHIL courses.

    PHYSICS (PHYS)

    Cr/D/F standing is available for all PHYS courses EXCEPT PHYS 122 (a minimum 68% is required in this course for subsequent courses); however, students who wish to complete Honours PHYS should consider the following:

    • Students who wish to complete Honours Physics are encouraged to maintain percentage grades in all PHYS courses, but the Physics Program will allow Cr/D standing in up to one PHYS course.

    POLITICAL SCIENCE (POLI)

    Cr/D/F standing is available for all POLI courses.

    PPE PROGRAM

    Students who wish to apply for the Major in PPE, or are currently enrolled in the PPE program, should consider the following:

    • Students who intend to apply for but are NOT currently enrolled in the PPE major should not apply for Cr/D standing more than once for each of ECON, POLI and PHIL courses. A minimum average of 70% in each of the three disciplines is required for admission to the PPE program.
    • Students who are currently enrolled in the PPE major cannot have Cr/D standing in the thesis course: e.g. ECON 497, PHIL 497 and POLI 497.

    PSYCHOLOGY (PSYO)

    Cr/D/F standing is available for all PSYO courses, EXCEPT for PSYO 372 and PSYO 373; the grades in these two courses determine whether a student is eligible for Honours Psychology.

    SOCIOLOGY (SOCI)

    Cr/D/F standing is available for all SOCI courses.

    When a student applies for the Major in Sociology, the Sociology Program will allow Cr/D standing in courses in any discipline, including SOCI courses.

    STATISTICS (STAT)

    Cr/D/F standing is available for all STAT/MATH courses EXCEPT MATH 125 and MATH 126 (a minimum 60% or higher is required in this course as a prerequisite for subsequent MATH courses); however, students who wish to complete Honours STAT should consider the following:

    • Students who wish to complete Honours Statistics are encouraged to maintain percentage grades in all courses, but the Statistics program will allow Cr/D standing in up to one of the following courses: STAT 230, STAT 401, DATA 311, DATA 405, DATA 410, MATH 307.

Cr/D/F standing is available for all ANTH courses.

Cr/D/F standing is available for all BIOL courses, EXCEPT for BIOL 440 and BIOC 449.

Cr/D/F standing is available for all CHEM courses.

Cr/D/F standing is available for most COSC courses, EXCEPT for:

  • COSC 111 and COSC 121. A minimum grade in these courses is a pre-requisite for subsequent COSC courses, and Cr/D standing is insufficient for admission to those courses.
  • COSC 310 (Software Engineering) and COSC 499 (Capstone Project). Both courses have a major team component, and are central to the degree.
  • COSC 449 (Honours Thesis) and COSC 499 (Capstone Project)

Students who wish to complete Honours COSC should consider the following:

  • Students are encouraged to maintain percentage grades in all COSC courses, but the Computer Science program will allow Cr/D standing in up to one of the following courses: COSC 221, COSC 315, COSC 320, COSC 341, COSC 360, COSC 405, COSC 406, COSC 407 or COSC 421.

Cr/D/F standing is available for all DATA courses; however, students who wish to complete Honours in Data Science should consider the following:

  • Students who wish to complete Honours in Data Science are encouraged to maintain percentage grades in all DATA, COSC and STAT courses, but the Data Science Program will allow Cr/D standing in up to one of the following courses for admission to Honours: DATA 301, DATA 311, DATA 405, DATA 410, DATA 421, STAT 230, STAT 401, COSC 322 or COSC 360.

Cr/D/F standing is available for all EESC courses, except EESC 449 (Honours Thesis); however, students who wish to complete Honours EESC should consider the following:

  • Students will continue to be admitted to Honours EESC based upon the required minimum grades of 76% from courses for which grades are available, but all other courses must have at least Credit (Cr) standing.
  • The Cr/D/F option is NOT available for EESC 449; field work and lab work should have been completed by March 2020, before the COVID-19 restrictions were initiated. Students who require more time to complete the thesis can apply for Standing Deferred, which are automatically approved this term.
  • Students who are currently enrolled in Honours EESC may apply for Cr/D/F in upper-level EESC courses, but require (i) a 76% minimum overall GPA for grades to the end of Term 1, W2019 plus the grade in EESC 449, and (ii) a minimum average of 70% in all upper-level EESC courses to the end of Term 1, W2019 plus the grade in EESC 449.

The EEGS Department Awards Committee will base recommendations on available data. Students who elect the Credit (Cr) standing option may be at a disadvantage for awards that rely upon course grades as part of the adjudication criteria.

Cr/D/F standing is available for all ECON courses; however, students who wish to complete an Honours in Economics should consider the following:

  • Students who intend to complete a BA or a BSc Honours in Economics should NOT apply for Cr/D/F standing for ECON 204, ECON 205, MATH 100, MATH 116, MATH 101 or MATH 142; a minimum grade of 76% is required in these courses for admission to the BA or BSc Honours in Economics.
  • Students who are currently enrolled in the BA or BSc Honours in Economics, and who expect to graduate in June 2020, should NOT apply for Cr/D/F standing in any ECON courses; a minimum overall average of 76% in all ECON courses is a graduation requirement for Honours in Economics. Students may have Cr/D standing in a maximum of two courses that are not ECON courses; however, a minimum overall average of 76% is a graduation requirement for Honours in Economics.

Cr/D/F standing is available for all FWSC courses, except FWSC 449; however, students who wish to complete Honours Freshwater Science should consider the following:

  • Students will continue to be admitted to Honours FWSC based upon the required minimum grades of 76% from courses for which grades are available, but all other courses must have at least Credit (Cr) standing.

The EEGS Department Awards Committee will base recommendations on available data. Students who elect the Credit (Cr) standing option may be at a disadvantage for awards that rely upon course grades as part of the adjudication criteria.

Cr/D/F standing is available for all GWST courses.

Cr/D/F standing is available for all GEOG courses.

Cr/D/F standing is available for all GISC courses.

Cr/D/F standing is available for all HIST courses; however, students who wish to complete an Honours in History should consider the following:

  • Students seeking admission to the Honours History Program are allowed Credit (Cr) standing for up to two courses, including HIST courses.
  • Students who are currently enrolled in the Honours History Program and seeking graduation with Honours History are allowed Credit (Cr) standing for up to two courses, including HIST courses.
  • Students seeking to graduate with Honours in History must take HIST 492 and HIST 499. Credit (Cr) standing will be accepted for both courses.

Cr/D/F standing is available for all INDG courses.

Admission into the International Relations Program is conditional on maintaining an average of 70% in either: (a) the last three terms as a full-time student; or (b) the last 30 credits as a part-time student. Courses with Cr/D standing will not be included in the calculation of the minimum average, though they contribute to the total number of courses taken.

Cr/D/F standing is available for all MATH courses with the exception of MATH 125 and MATH 126 (a minimum 60% or higher is required in this course as a prerequisite for subsequent MATH courses); however, students who wish to complete Honours MATH should consider the following:

  • Students who wish to complete Honours Mathematics are encouraged to maintain percentage grades in all STAT and MATH courses, but the Mathematics program will allow Cr/D standing in up to one of the following courses: STAT 230, STAT 401, DATA 311, DATA 405, DATA 410 or MATH 307.

Cr/D/F standing is available for all PHIL courses; however, students who wish to complete PHIL 491 (Directed Studies), or those who wish to complete a Major in Philosophy, should consider the following:

  • Approval of PHIL 491 (Directed Studies) requires a minimum grade average of 72% in all PHIL courses. Students with Cr/D standing in one or more PHIL courses must have a minimum grade average of at least 72% in at least two completed PHIL courses.
  • Admission into the Major in Philosophy requires an overall average of at least 70% in the PHIL courses completed. Students with Cr/D standing in one or more PHIL courses must have a minimum grade average of at least 70% in at least two completed PHIL courses.

Cr/D/F standing is available for all PHYS courses EXCEPT PHYS 122 (a minimum 68% is required in this course for subsequent courses); however, students who wish to complete Honours PHYS should consider the following:

  • Students who wish to complete Honours Physics are encouraged to maintain percentage grades in all PHYS courses, but the Physics Program will allow Cr/D standing in up to one PHYS course.

Cr/D/F standing is available for all POLI courses.

Students who wish to apply for the Major in PPE, or are currently enrolled in the PPE program, should consider the following:

  • Students who intend to apply for but are NOT currently enrolled in the PPE major should not apply for Cr/D standing more than once for each of ECON, POLI and PHIL courses. A minimum average of 70% in each of the three disciplines is required for admission to the PPE program.
  • Students who are currently enrolled in the PPE major cannot have Cr/D standing in the thesis course: e.g. ECON 497, PHIL 497 and POLI 497.

Cr/D/F standing is available for all PSYO courses, EXCEPT for PSYO 372 and PSYO 373; the grades in these two courses determine whether a student is eligible for Honours Psychology.

Cr/D/F standing is available for all SOCI courses.

When a student applies for the Major in Sociology, the Sociology Program will allow Cr/D standing in courses in any discipline, including SOCI courses.

Cr/D/F standing is available for all STAT/MATH courses EXCEPT MATH 125 and MATH 126 (a minimum 60% or higher is required in this course as a prerequisite for subsequent MATH courses); however, students who wish to complete Honours STAT should consider the following:

  • Students who wish to complete Honours Statistics are encouraged to maintain percentage grades in all courses, but the Statistics program will allow Cr/D standing in up to one of the following courses: STAT 230, STAT 401, DATA 311, DATA 405, DATA 410, MATH 307.

April 14 student email about final exams

** Sent to all students registered in undergraduate IKBSAS courses**

Dear students:

The exam experience will be a little different this year, and we thought you might find it helpful to have some information about how to deal with possible problems during exams.

Check your exam schedule now, and ensure you have recorded the correct day, time, and location for each of your exams. Please set your alarm carefully for early morning exams.

Instructors will provide you with information about your final exams. Please read them very carefully and follow all instructions.

Out of Time Final Exam requests are not available during this exam period. If you are unable to write your exam at the scheduled day and time, please submit a request for Standing Deferred immediately: https://ikbsas.cms.ok.ubc.ca/wp-content/uploads/sites/104/2019/05/standingdeferred25291.pdf. You only have to complete PART A, and then send it to the IKBSAS Dean’s Office: bsasdeansoffice.ubco@ubc.ca

If you have problems while writing an online exam, especially with technology, inform your instructor immediately. If you cannot resolve the problem easily or quickly, it may be best to abandon the exam and submit a request for Standing Deferred  (https://ikbsas.cms.ok.ubc.ca/wp-content/uploads/sites/104/2019/05/standingdeferred25291.pdf). You only have to complete PART A, and then send it to the IKBSAS Dean’s Office: bsasdeansoffice.ubco@ubc.ca

Students with Standing Deferred in courses will be able to write a new exam sometime after May 4, 2020, once instructors have time to develop new exams and organise all students in their courses with Deferred Standing. Please note that students with a Standing Deferred for courses will NOT be able to apply for Cr/D/F standing for those courses since they have not been completed by the May 6, 2020 deadline for requesting Cr/D/F standing.

Remember that the following courses are taught in the Faculty of Creative and Critical Studies, and you should consult their website for information on academic concessions and grading options (https://fccs.ok.ubc.ca/covid-19/): Art History, Creative Writing, Cultural Studies, Digital Humanities/ Media Studies, English, Film, French, German, Japanese, Spanish, Theatre, Visual Art, and World Literature.

While exams are now online, the Senate Policy on Examinations still apply: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1008.

In particular, the policy on student conduct still applies: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,54,111,959.

If you have any questions, please contact us at: IKBSAS bsasdeansoffice.ubco@ubc.ca.

Remember to eat well and get plenty of sleep. Best wishes with your final exams!

Trudy and Scott

Trudy Kavanagh PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Arts
Chair, Women in Science & Engineering (WiSE) Mentoring Program
Irving K Barber School of Arts and Sciences | ASC 449
The University of British Columbia | Okanagan Campus
wise.ok.ubc.ca

Scott Reid, PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Science
Irving K Barber School of Arts and Sciences | SCI 379
The University of British Columbia | Okanagan Campus
ikbsas.ok.ubc.ca | twitter.com/ikbsas | facebook.com/ikbsas | instagram.com/ikbsas

March 31 student email update on Credit/D/Fail option

Dear student,

You are receiving this email because you are taking at least one course in the Irving K. Barber School of Arts and Sciences.

On Thursday March 26, 2020, you received an email from the Provost indicating that Credit/D/Fail (Cr/D/F) standing would be provided as an option for undergraduate students in either full-session 2019W or Term 2 2019W undergraduate courses. This email explains what we are doing to provide you with that option.

First, you should be aware that for a variety of reasons, not all courses may be taken for Cr/D/F. At this time, we are compiling a list of courses that are ineligible for the Cr/D/F option, as well as additional recommendations, which we will make available no later than April 14, 2020 (the first day of exams).

Second, before requesting a Late Withdrawal or Cr/D/F standing for a course, we recommend that you explore fully the consequences of these decisions on student loans, for admission into undergraduate programs (e.g. PPE), award consideration, admission to graduate and professional programs, and external scholarships. It is your responsibility to ensure that a course with Cr/D/F standing complies with all regulations set out for your program. Unfortunately, at this time we do not yet have answers to your questions, though we will provide you with more detailed information no later than April 14, 2020.

Third, you should understand the process of applying for Cr/D/F. To be eligible for Cr/D/F, you must complete all the graded components of the course as normal. The instructor will submit the grades as normal, and the grade will appear on your student record as normal. After you have seen your final grades, you can:

  • Do nothing. The percentage grade stands
  • Request Late Withdrawal using the IKBSAS Late Withdrawal Form (deadline 11:59 pm PDT, May 6, 2020). The percentage grade is replaced with W.
  • Request Cr/D/F for one or more courses (deadline 11:59 pm PDT, May 6, 2020). If the percentage grade is 55 or higher, it is replaced with “Cr”; if the percentage grade is between 50 and 54, it is replaced with “D”; if the percentage grade is less than 50, it is replaced with “F”. The form to request Cr/D/F is being developed, and will be made available to you on April 14, 2020.

It will take some time to process the requests for Late Withdrawal and Cr/D/F standing, but these should appear on student records by the end of May 2020.Please note that once a student has submitted a request for Cr/D/F, it is a final decision; therefore, it is important that you make an informed and considered decision.

We appreciate your patience as we sort out the details and a process for handling these requests. In the meantime, if you have questions, please email Academic Advising (advising.ubco@ubc.ca), who will collect them on our behalf. We plan to provide you with answers to common questions as soon as possible, and no later than April 14, 2020.

Please note, any questions related to finances should be directed to: sis.ubco@ubc.ca.

We wish you the best as you complete your courses and prepare for the upcoming final exams.

Trudy Kavanagh PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Arts
Chair, Women in Science & Engineering (WiSE) Mentoring Program
Irving K Barber School of Arts and Sciences | ASC 449
The University of British Columbia | Okanagan Campus

Scott Reid, PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Science
Irving K Barber School of Arts and Sciences | ASC 452
The University of British Columbia | Okanagan Campus

March 24 student email update

** Sent on behalf of Dr. Scott Reid and Dr. Trudy Kavanagh, Associate Deans for Undergraduate Students **

Dear student,

Thank you for your patience and understanding during this difficult time.

You will have received an email from the Provost yesterday, March 23, 2020. In this email we provide details for courses you are taking in the Irving K. Barber School of Arts & Sciences, specifically:

  • how to request a withdrawal until 11:59 PM PDT, March 27, 2020
  • how to request Standing Deferred
  • the Credit/D/Fail option
  • how to express your concerns about changes to course syllabi

Late Withdrawal
You can request Late Withdrawal from your courses until 11:59 PM PDT, Friday March 27, 2020, and the request will be approved. Please complete the Late Withdrawal Request form, including the “Reason for Withdrawal” on the form, or in the email. Please provide as much detail about the reason you wish to withdraw from the course(s) as you are willing to share. Your explanation does not affect the decision (your withdrawal will be approved), but instead provides us with information that will help us with future planning.

Save the form as a PDF file, include your name in the filename, and send to the Dean’s office:  bsasdeansoffice.ubco@ubc.ca.

If you do not receive a response from the IKBSAS Dean’s office to your email/request within 24 hours, please resend.

If you are concerned about potential impacts of Late Withdrawal on Student Loans, please email: sis.ubco@ubc.ca.

Standing Deferred
Please review the Policy for Deferred Standing in the Academic Calendar. Deferred Standing (or SD) allows the student additional time to complete a course when they are unable to do so during the regular term and final exam period. Normally, all course work must be completed by August 23. That may not be possible this summer, and we will consider how to deal with this deadline later.

If you wish to defer completion of the course, please complete the Request for Standing Deferred form. Please complete ONLY Part A, including the “Reason for Request”. Please provide as much detail about the reason you request Standing Deferred as you are willing to share. Your explanation does not affect the decision (your request for Standing Deferred will be approved), but instead provides us with information that will help us with future planning. DO NOT send the form to your instructor.

Save the form as a PDF file, include your name in the filename, and send to the Dean’s office:  bsasdeansoffice.ubco@ubc.ca.

If you are concerned about potential impacts of Standing Deferred on your Student Loans, please email: sis.ubco@ubc.ca

If you do not receive a response from the IKBSAS Dean’s office to your email/request within 24 hours, please resend.

Credit/D/Fail
Please be aware that UBC’s Vancouver campus has had a policy for Credit/D/Fail for some time; however, there is no Credit/D/Fail policy on the Okanagan campus at this time. Credit/D/Fail is being presented to the Okanagan Senate for approval on Thursday, March 26, 2020. Details on how this option will be administered can only be provided after that approval is in place. We plan to send details to you by email on Friday morning, March 27, 2020.

We have received some questions and feedback about Credit/D/Fail from students, and we have informed senior administrators; thank you very much for taking the time to write us, and please be assured your comments are being carefully considered.

Academic Advising
If you have questions regarding which option is best for you, please connect with Academic Advising at advising.ubco@ubc.ca.

Financial Advising
If you would like to discuss the impact of the options in relation to your bursary, award, or scholarship eligibility, please contact awards.ubco@ubc.ca.

Health & Wellness
Staff in Health & Wellness are available to support you. Please contact: healthwellness.okanagan@ubc.ca.

Student questions and concerns about changes to the course syllabus
If you have questions or concerns about changes to the course syllabus, you should first contact your course instructor, state your concerns, and make your request. If you are reluctant to contact your instructor, or you are not satisfied with the response from the instructor, then contact the Department Head and repeat your concerns and your request. If you are not satisfied with that response, you should complete your course with the new model of course assessment as provided by your instructor. If you feel that the new model of course assessment has had a negative impact on your final grade, you have the right to appeal the outcome, first to the Faculty for confirmation of its final decision, and if necessary through an “Appeal of Academic Standing” (more information here about the process). Appeals should be submitted to Gina DeVeaux, Academic Governance Officer, Senate and Curriculum Services, Office of the Senate (gina.deveaux@ubc.ca). We recommend you save all emails related to this situation, and we always hope for a mutual understanding without having to follow all these steps.

Please realize that instructors are doing their best to allow you to complete their courses successfully, and it may not be possible to accommodate your request.

Summer Session
The decision was made yesterday that there will be NO in-person classes offered during summer session. Courses that cannot be offered are being removed, and courses that are able to move to online delivery will be offered. This will take a few weeks to resolve.

Final note
Please be patient – it may take us a day or more to respond to your emails, but we are working hard to ensure your needs are being met and that you have the opportunity to complete your semester successfully.

 

Trudy Kavanagh PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Arts
Chair, Women in Science & Engineering (WiSE) Mentoring Program
Irving K Barber School of Arts and Sciences | ASC 449
The University of British Columbia | Okanagan Campus

Scott Reid, PhD
Associate Dean, Undergraduate Student Recruitment, Services and Success – Science
Irving K Barber School of Arts and Sciences | ASC 452
The University of British Columbia | Okanagan Campus

You can request Late Withdrawal from your courses until 11:59 PM PDT, Friday March 27, 2020, and the request will be approved. Please complete the Late Withdrawal Request form, including the “Reason for Withdrawal” on the form, or in the email. Please provide as much detail about the reason you wish to withdraw from the course(s) as you are willing to share. Your explanation does not affect the decision (your withdrawal will be approved), but instead provides us with information that will help us with future planning.

Save the form as a PDF file, include your name in the filename, and send to the Dean’s office:  bsasdeansoffice.ubco@ubc.ca.

If you do not receive a response from the IKBSAS Dean’s office to your email/request within 24 hours, please resend.

If you are concerned about potential impacts of Late Withdrawal on Student Loans, please email: sis.ubco@ubc.ca.

Please review the Policy for Deferred Standing in the Academic Calendar. Deferred Standing (or SD) allows the student additional time to complete a course when they are unable to do so during the regular term and final exam period. Normally, all course work must be completed by August 23. That may not be possible this summer, and we will consider how to deal with this deadline later.

If you wish to defer completion of the course, please complete the Request for Standing Deferred form. Please complete ONLY Part A, including the “Reason for Request”. Please provide as much detail about the reason you request Standing Deferred as you are willing to share. Your explanation does not affect the decision (your request for Standing Deferred will be approved), but instead provides us with information that will help us with future planning. DO NOT send the form to your instructor.

Save the form as a PDF file, include your name in the filename, and send to the Dean’s office:  bsasdeansoffice.ubco@ubc.ca.

If you are concerned about potential impacts of Standing Deferred on your Student Loans, please email: sis.ubco@ubc.ca

If you do not receive a response from the IKBSAS Dean’s office to your email/request within 24 hours, please resend.

Please be aware that UBC’s Vancouver campus has had a policy for Credit/D/Fail for some time; however, there is no Credit/D/Fail policy on the Okanagan campus at this time. Credit/D/Fail is being presented to the Okanagan Senate for approval on Thursday, March 26, 2020. Details on how this option will be administered can only be provided after that approval is in place. We plan to send details to you by email on Friday morning, March 27, 2020.

We have received some questions and feedback about Credit/D/Fail from students, and we have informed senior administrators; thank you very much for taking the time to write us, and please be assured your comments are being carefully considered.

If you have questions regarding which option is best for you, please connect with Academic Advising at advising.ubco@ubc.ca.

If you would like to discuss the impact of the options in relation to your bursary, award, or scholarship eligibility, please contact awards.ubco@ubc.ca.

Staff in Health & Wellness are available to support you. Please contact: healthwellness.okanagan@ubc.ca.

If you have questions or concerns about changes to the course syllabus, you should first contact your course instructor, state your concerns, and make your request. If you are reluctant to contact your instructor, or you are not satisfied with the response from the instructor, then contact the Department Head and repeat your concerns and your request. If you are not satisfied with that response, you should complete your course with the new model of course assessment as provided by your instructor. If you feel that the new model of course assessment has had a negative impact on your final grade, you have the right to appeal the outcome, first to the Faculty for confirmation of its final decision, and if necessary through an “Appeal of Academic Standing” (more information here about the process). Appeals should be submitted to Gina DeVeaux, Academic Governance Officer, Senate and Curriculum Services, Office of the Senate (gina.deveaux@ubc.ca). We recommend you save all emails related to this situation, and we always hope for a mutual understanding without having to follow all these steps.

Please realize that instructors are doing their best to allow you to complete their courses successfully, and it may not be possible to accommodate your request.

The decision was made yesterday that there will be NO in-person classes offered during summer session. Courses that cannot be offered are being removed, and courses that are able to move to online delivery will be offered. This will take a few weeks to resolve.

Please be patient – it may take us a day or more to respond to your emails, but we are working hard to ensure your needs are being met and that you have the opportunity to complete your semester successfully.

March 15 student email update on IKBSAS courses

The email below was sent to IKBSAS students registered in ANTH, ECON, HIST, INDG, PHIL, POLI, SOCI courses on March 15, 2020

From Associate Deans, Trudy & Scott

Dear student,

We are aware that you may have questions about how you will complete your courses now that in-class instruction has moved to an on-line format. This email provides you with some answers about all undergraduate and graduate courses you are taking in the Irving K Barber School of Arts and Sciences (IKBSAS). Please ensure that you monitor your health and the health of those around you, and engage in best practices to help prevent the spread of COVID-19.

  1. UBC communications and messages from your instructors. UBC’s responses to COVID-19 are guided by recommendations from the Provincial Health Authority. Please make sure that you check your email regularly to get the most up-to-date information. Your instructors will also be writing you about changes to their courses as a consequence of directives from the Provincial Health Authority.
  2. Classes have moved to an on-line format. The IKBSAS Dean’s office has decided that for all courses offered in the IKBSAS, all in-class lectures, tutorials and labs are cancelled. At this time, the university remains open to faculty, staff and students, but this may change. We will update you as the situation changes.
  3. Graduate students. Seek advice from your research supervisor about expectations related to research work that must be conducted on campus and/or work in the community. At this time, the campus is open to faculty, staff and students, but this may change.The College of Graduate Studies will be issuing additional messaging related to annual evaluations and thesis defenses. Please check your email regularly.
  4. GTAs and UTAs. Since all labs and tutorials are cancelled, you will not be TAing for the remainder of the term. Your TA salaries will not be impacted by the cancellations. Instead of regular TA duties, you may be asked to assist instructors with the transition of their courses to an on-line format, or assist with marking.
  5. Final exams are NOT cancelled. Information regarding final exams will be shared next week. UBC is working on the possibility of offering remote exams; however, until those plans are in place, assume that exams will take place as scheduled on campus. Some students have enquired whether they can go home since classes have moved to on-line instruction. At this time, please stay on campus if you intend to write final exams and complete your courses.
  6. Cancelled in-class assessment (e.g. mid-term exams, presentations, labs, lab exams). Please be patient and wait for your instructors to inform you about changes to course assessment. They will do so as soon as possible. Some mid-term exams may be delivered on-line next week.
  7. On-line teaching and learning. Your professors will require some time to move to on-line teaching. This will not be easy for certain disciplines. Bear in mind that your professors are excellent in-class teachers, and some have little to no experience with online teaching; please be patient and understanding.
  8. Office Hours. Your instructor will inform you how they plan to deliver office hours in a remote fashion.
  9. Students who are accommodated through the Disability Resource Centre (DRC). If you have any questions, please email your advisor.
  10. Withdraw deadline. Please remember that Friday March 20, 2020 is the withdraw deadline. Please review your grades in all your courses, and withdraw from courses if you are concerned about failing.
  11. What we don’t know at this time. The situation with COVID-19 is changing rapidly and there are a number of things we don’t know at this time. However, some common academic-related questions and answers are provided below:
  12. Are we cancelling graduation ceremonies?
    At this time, UBC congregation/convocation ceremonies are scheduled to proceed in May/June 2020 at UBC Vancouver/UBC Okanagan, though we are considering alternatives should that be required.
  13. Are we proceeding with spring and summer sessions?
    The announcement about transitioning to on-line applies only to the remainder of the current term. At this time, we are consulting with health agencies regarding spring and summer sessions. We will update the community if there is a change. For now, we are assuming that we will return to normal operations by the time of spring session.
  14. How about final exams? Doing it on-line too?
    We are working on the possibility of remote exams now. However, until we are directed by health agencies to change exam delivery, students should plan for on-campus exams. Information regarding exams will be shared next week.
  15. Will the library still be open if we need books for papers?
    Yes, all university operations, including the libraries, are open as normal. We will update the community if that changes.


We understand that this is a stressful time for everyone. Please be assured that your instructors, and our office, are doing all we can to support you and ensure your academic success.

Jennifer Janok
Student Support Assistant
to Associate Deans, Dr. Trudy Kavanagh, Dr Scott Reid

UBC’s responses to COVID-19 are guided by recommendations from the Provincial Health Authority. Please make sure that you check your email regularly to get the most up-to-date information. Your instructors will also be writing you about changes to their courses as a consequence of directives from the Provincial Health Authority.

The IKBSAS Dean’s office has decided that for all courses offered in the IKBSAS, all in-class lectures, tutorials and labs are cancelled. At this time, the university remains open to faculty, staff and students, but this may change. We will update you as the situation changes.

Seek advice from your research supervisor about expectations related to research work that must be conducted on campus and/or work in the community. At this time, the campus is open to faculty, staff and students, but this may change.The College of Graduate Studies will be issuing additional messaging related to annual evaluations and thesis defenses. Please check your email regularly.

Since all labs and tutorials are cancelled, you will not be TAing for the remainder of the term. Your TA salaries will not be impacted by the cancellations. Instead of regular TA duties, you may be asked to assist instructors with the transition of their courses to an on-line format, or assist with marking.

Information regarding final exams will be shared next week. UBC is working on the possibility of offering remote exams; however, until those plans are in place, assume that exams will take place as scheduled on campus. Some students have enquired whether they can go home since classes have moved to on-line instruction. At this time, please stay on campus if you intend to write final exams and complete your courses.

Please be patient and wait for your instructors to inform you about changes to course assessment. They will do so as soon as possible. Some mid-term exams may be delivered on-line next week.

Your professors will require some time to move to on-line teaching. This will not be easy for certain disciplines. Bear in mind that your professors are excellent in-class teachers, and some have little to no experience with online teaching; please be patient and understanding.

Your instructor will inform you how they plan to deliver office hours in a remote fashion.

Please remember that Friday March 20, 2020 is the withdraw deadline. Please review your grades in all your courses, and withdraw from courses if you are concerned about failing.

At this time, UBC congregation/convocation ceremonies are scheduled to proceed in May/June 2020 at UBC Vancouver/UBC Okanagan, though we are considering alternatives should that be required.

The announcement about transitioning to on-line applies only to the remainder of the current term. At this time, we are consulting with health agencies regarding spring and summer sessions. We will update the community if there is a change. For now, we are assuming that we will return to normal operations by the time of spring session.

We are working on the possibility of remote exams now. However, until we are directed by health agencies to change exam delivery, students should plan for on-campus exams. Information regarding exams will be shared next week.

Yes, all university operations, including the libraries, are open as normal. We will update the community if that changes.